NOTICE TO BIDDERS

Sealed bids will be received by The Town of Emerald Isle at the Town of Emerald Isle Office (in person) at 7509 Emerald Drive, Emerald Isle, NC 28594 or (via mail) at 7500 Emerald Drive, Emerald Isle, NC 28594, until 2:00 p.m., Eastern Standard Time (EST) on December 9, 2022, and immediately thereafter publicly opened and read for the furnishing of labor, materials and equipment entering into the construction of:

Emerald Subdivision Pond Outlet Structure Replacement / Improvement

The Project consists of 18” nominal dimension HDPE pipe to be installed by open cut.  Other site work includes removal of existing outlet structure and an abandon-in-place existing stormwater pipe.  Incidental grading, excavations, temporary shoring, erosion control and pavement work may also be included.

Sealed bids may also be mailed to Matt Zapp, Town Manager, Emerald Isle Office, 7500 Emerald Drive, Emerald Isle, NC 28594.   It is the Bidder’s responsibility however, to ensure that its’ bid is received at the bid opening location.

Bids will be received for single prime only. All bids shall be lump sum base bids based upon the scope of work defined in the Contract Documents, Plans and Specifications.

A Pre-Bid Meeting will be held for all interested bidders at 10:00 a.m. on November 29, 2022 at the Town of Emerald Isle Administration Office at 7509 Emerald Drive, Emerald Isle, NC 28594.   The meeting will address project specific questions, issues, and bidding procedures. Attendance by prospective bidders is not mandatory.

Concerns and or questions should be related in writing to Matt Zapp, Town Manager, at MZapp@EmeraldIsle-NC.org no later than 2:00 p.m. on December 1, 2022.

Complete plans and specifications in digital (pdf) format for this project can be obtained from:

Matt Zapp, Town Manager

MZapp@EmeraldIsle-NC.org

The bid documents can be viewed here and the map can be viewed here. 

Each bid shall be accompanied by a cash deposit, or a certified check drawn on a bank or trust company authorized to do business in North Carolina, payable to The Town of Emerald Isle, in an amount equal to five percent (5%) of the total amount of the bid, as a guarantee that a contract will be entered into. In lieu of cash or a certified check, the Bidder may submit a bid bond in the form prescribed in N.C. Gen. Stat. § 143-129.  

The Successful Bidder shall be required to furnish a performance bond and a payment bond for one hundred percent (100%) of the contract amount.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 30 days.

All bidders must meet the licensing requirements under Chapter 87 of the N.C. General Statutes.  Small Business Entities, Women Owned Businesses, Minority Owned Businesses, Veteran and Service-disabled Veteran Owned Businesses are encouraged to submit bids.  

The Owner reserves the right to reject any or all bids and to waive informalities, as it may deem to be in its best interest.